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ORA: Oxford University Research Archive: Benefits of deposit

A guide to using ORA for storing and disseminating digital copies of Oxford research publications including theses

The value of archiving with ORA

ORA staff review each full text deposit submitted to ORA before publishing the meterial online.

We check, as far as possible, that:

  • files are virus free and can be opened
  • copyright status and permissions appear to be correct, e.g. where copyright has been transferred to a publisher or where third party content exists (theses)
  • the full text deposited does breach any publishing agreement that may be in place with reagrds to the deposited material
  • any terms under publishing agreement have been met , e.g. links back to the publisher version of the work and/or publisher website
  • funders are correctly acknowledged in the ORA record
  • access conditions (i.e. embargos) and any licence that has been applied to the work, such as Creative Commons
  • for thesis that files (and file names) do not disclose identifiable information about participants in/subjects of the research, such as people's names and addresses, unless accompanied by the appropriate consent forms (which should not preclude data sharing)
  • sufficient descriptive metadata is included for others to be able to find and cite the material
  • any URL links cited are not broken
  • any related publications/data are properly linked to the material

We do not attempt to evaluate the quality or validity of the research material itself.

If we have any concerns, questions or requests for further information we will get in touch with you to discuss your deposit.

What are the benefits of ORA for researchers?

 

Dissemination

  • Maximises the visibility of your research because ORA is heavily crawled by Google and other search engines
  • Easy Access to the full text (or equivalent) of your research because no payment or passwords are needed
  • Citations: increased visibility is likely to lead to increased citations of your work
  • Impact and use: Increased visibility and easy access should result in increased impact and use of your research
  • Grey literature: grey literature (ie works which are not formally published) is easy to find and access in ORA. Examples include conference papers, reports, discussion papers and theses.
  • Book chapters: ORA is a means of making sure that your chapter/section is easy to find. Even if the full text cannot be made available, the record will publicise your work.
  • Supplementary material can be deposited in ORA alongside articles etc. There is no page limit in ORA, nor a restriction on numbers of diagrams.
  • Link related work: Create links between related items such as a working paper, conference paper, poster and journal article. Link supplementary diagrams and graphs not included in the published journal version.

Long-term curation

  • Persistent links: ORA URLs will stay permanently live to avoid the problems of broken or dead links. Departmental or personal websites does not guarantee this.
  • Preservation: ORA preserves your research for the long-term

Meeting the requirements of funding agencies

  • many major funding agencies require that output produced as a result of funded research is deposited in a repository such as ORA.

Other benefits include

  • Speed: a quick and efficient means to make your research available online

  • RSS/Atom feeds provide a means to export publications data from ORA

  • Single location: your research is available in one place

Oxford Research Archive

Oxford University Research Archive (ORA) is an institutional repository for the University of Oxford and is home to the scholarly output of its research members. It holds publications, theses and research data.

ORA Helpdesk:

Email us:
ora@bodleian.ox.ac.uk

Call us:
01865 (2)83809