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ORA: Oxford University Research Archive: Deposit checklist

A guide to using ORA for storing and disseminating digital copies of Oxford research publications including theses

Checking rights

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Deposit checklist

This checklist should help you with some of the things you'll need to consider before depositing in ORA.

Have I checked permissions and rights?


Do you have all the rights to make your work available, or do you need permission from other Rights Holders for things such as images?  Have you made your work or results sufficiently anonymous, or obtained explicit consent from any subjects whose identity could be revealed from making your paper publicly available?

Which file format(s) should I deposit?

We accept any file type for preservation in ORA, but you may wish to consider which formats will ensure the broadest possible accessibility by others, both now and in the future. To help future-proof your work you may wish to deposit more than one format of the same item.

For example, plain text files (such as .txt; .csv; .html; .xml) are both human and machine readable, and can be opened in any operating system by a wide range of applications, unlike some proprietary software formats.


Which version should I deposit?



There may be many different versions of articles or research papers.  You are welcome to submit any version of your research output to ORA providing it does not infringe any rights.  

Most publishers will permit some version of your journal article to be deposited in ORA.  Please note that the majority of publishers will permit you to use the final AUTHOR ACCEPTED version rather than the publisher's PDF.

Please contact us if you have any questions.


Do I need an embargo?


You may require an embargo period depending on your agreement with your publisher or funding body, or if there are national security, legal, ethical or commercial constraints on making your work publicly available.

When an item is embargoed in ORA, the associated metadata record is usually visible, but the full text cannot cannot be viewed or downloaded. If necessary, both the file/s and the descriptive record can be hidden from public view.